MAGNOLIA SQUARE

CONDOMINIUM ASSOCIATION, INC.

MINUTES OF MEETING OF THE BOARD OF DIRECTORS

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The meeting of the Board of Directors was held on Wednesday, February 7, 2007, at the Association Clubhouse.  Notice of the meeting was posted at various locations within the common property, (copy attached).

 

The meeting was called to order by President Ray Biggart, at 6:30 p.m.

           

Present were:  Ray Biggart, Frank Corbeil, Norm Moffitt, Barb Peacock and Sarah Hengstebeck

Unit Owners present:    Sign-in sheet attached

                       

Minutes of the 11-07-06 Board meeting:

Motion, made by Frank Corbeil, seconded by Norm Moffitt and carried to approve the minutes as posted.

 

Two (2) unit owners requested to speak on agenda items posted for the meeting.

 

Mr. Jack (Red) Bownass spoke on the violations of the Rules and Regulation along with the Barbecue and Patios.

Mr. Peter Priston spoke on the sign in the Pool Shower which eliminates the use of soap and shampoo in the Pool Shower.

 

Officers’ Report:

 

President Ray Biggart reported on the new air-conditioners for the recreation and pool rooms; the neighbor beautification project; update of the computer to windows XP in the recreation room; new golf cart for the complex.

 

Vice President Frank Corbeil reported on the repair to the overhangs.  The structural engineer firm of Kerns, Whitehouse & Associates should begin the bid process by the middle of February and the repairs should begin at the end of April or the 1st of May.  Frank also reported that the Association should have enough money by the end of this year to replace either the pool or the pool deck.

 

Treasure Norm Moffitt reported on the financial situation of the association.  At the end of 2006 the reserve account had approximately $208,000.00 in CD and Money Market Accounts, and all assessment fees were paid for 2006.

 

Secretary Barb Peacock reported on the meeting that she and President Ray Biggart attending on January 24th for the Good Neighbor Partnership Grant with the City of Largo.  Barb reported that the city will contribute up to $10,000.00 in matching funds for projects that are approved to beautify the area and asked for ideas and input from all residents of Magnolia Square (copy of report attached)

 

Approve of Management Guidelines:

 

President Ray Biggart reminded the membership of the results of the survey that was taken last year, which reported that the majority of owners wanted to see improvement at Magnolia Square.

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Board of Directors Minutes

February 7, 2007

 

The guidelines are to guide the Board in its expenditures and policy rule (copy of Management Guidelines attached).

Motion, made by Ray Biggart, seconded by Frank Corbeil and carried to approve the management guidelines as presented.

 

Consideration of Increase in Late Fees:

 

The current late fee policy is ten dollars ($10.00) after the tenth (10th) of the month.  The maximum late fee allowed by law is twenty-five dollars ($25.00) or five percent (5%) of assessment fees, whichever is greater.

Motion, made by Ray Biggart, seconded by Frank Corbeil and carried to approve the late fee for Magnolia Square to twenty-five dollars ($25.00) or 5% whichever is greater and to provide that the late fee in the future be that allowed by law..

 

Pool Shower:

 

After the office received numerous complaints from unit owners regarding the use of the pool shower for personal bathing, the Board decided to install a sign to remind owners that personal bathing is not acceptable in the pool area.  President Biggart also addressed the issue in a notice to all owners (copy attached).

Motion, made by Norm Moffitt, seconded by Frank Corbeil and carried to limit the use of the pool shower to rinsing off before entering the pool and exiting the pool.

 

Rules and Regulations:

 

President Biggart raised the issue of establishing a committee to review the rules and regulation of the Association, especially as they relate to the patios and barbecues.  The current diagrams for the patio area and the placement of barbecues is confusing to most residents.  President Biggart appointed Barb Peacock to chair the committee to review the rules and regulations especially the patios, barbecues and dogs, since these seem to be the most prevailing issues.

Motion, made by Ray Biggart, Seconded by Barb Peacock and carried to form a committee to review the rules and regulations.

 

Barb Peacock announced that she would like to set up the committee with Norm Moffitt as an additional Board member and five (5) to seven (7) owners representing the 01-02-03-04 units.  The first committee meeting will be held on Tuesday, February 13, 2007 at 6:00 p.m.

 

There being no further business a motion was made to adjourn the meeting.

The meeting was adjourned at 7:25 p.m.

 

Respectfully Submitted

 

 

 

Barb Peacock, Secretary

Minutes not approved.