CONDOMINIUM ASSOCIATION, INC.
MINUTES OF MEETING OF THE BOARD OF DIRECTORS
The meeting of the Board of Directors was held on July 26, 2006, at the Association Clubhouse. Notice of the meeting was posted at various locations within the common property, (copy attached).
The meeting was called to order by President Ray Biggart, at 6:00 p.m.
Present were: Ray Biggart, Frank Corbeil, Ardis Rovelstad Carolyn Sudar (and Norm Moffitt by speaker phone.)
Unit Owners present: Sign-in sheet attached
Minutes of the 3-29-06 Board meeting:
Motion, made by Frank Corbeil, seconded by Carolyn Sudar and carried to approve the minutes as posted.
Treasurer Ardis Rovelstad reported that as of June 30, 2006 the reserve account balance was $185,424.51, the checking and petty cash balance was $17,353.50, and the CD in Colonial Bank has been reinvested for 10 months at a rate of 5.3%.
Motion, made by Ardis Rovelstad, seconded by Frank Corbeil and carried to accept the adoption of the report.
Approve rental of 304 and 904:
The rental of Unit #304 and #904 was approved. All background checks and interview have been completed.
Motion, made by Frank Corbeil, seconded by Ardis Rovelstad and carried to approve the rental of units 304 and 904.
Approval of Patio Unit #2001:
The Patio for Unit #2001 was reviewed and approved by the Board (copy attached).
Motion, made by Ardis Rovelstad, seconded by Carolyn Sudar and carried to approve the Patio for Unit #2001.
Approval of Patio Unit #1301 and #2101:
Board member Carolyn Sudar reported that Unit #1301 and Unit #2101 were not in compliance with the present rules relating to the structure of patios, however, President Ray Biggart suggested that the Board take a second look at the configuration of the patios before a decision is made. The decision to reject or approve the patios was postponed unit the next Board Meeting.
Motion, made by Frank Corbeil, seconded by Ardis Rovelstad and carried to postpone the approval or rejection of the patios for unit # 1301 and Unit #2101 until the next Board meeting.
Gas Grill Verses Charcoal Grills:
Discussion on replacing the gas grills (when they need replacing) with charcoal grills (like the ones in state parks) was held.
Board of Directors Meeting
July 26, 2006
The Board asked Manager Joyce Adams to look into the cost of the propane for the gas grills, replacement cost of gas grills and the cost of charcoal grills. The issue was then postponed until additional information was available for discussion.
Motion, made by Ardis Rovelstad, seconded by Norm Moffitt and carried to postpone the decision on grills until further information is available.
Cost of Returned Checks:
Discussion was held on how to deal with NSF checks. After much discussion the Board moved to charge $35.00 to the unit owner for the first (1st) NSF check. After the first NSF check the unit owner will be required to submit money orders or certified checks until the Board decides otherwise.
Motion, made by Frank Corbeil, seconded by Norm Moffitt and carried to require $35.00 for the first NSF check that is received and payment by money order or certified check thereafter, although the Board will be pleased to hear from individual owners who feel that the check’s being NSF was caused by a third party, or by inadvertence.
The decision to change the accountant was tabled.
Motion, made by Frank Corbeil, seconded by Norm Moffitt and carried to table decision on changing accountants.
Recreation facilities and Supplies under Maintenance in the Operating Budget were discussed. It was decided to have one (1) line item for Recreation Facilities/Supplies and total the two (2) budget amounts.
Motion, made by Ardis Rovelstad, seconded by Carolyn Sudar and carried to accept the proposed budget with appropriate technical amendments.
Mailing of Proposed Budget:
Motion, made by Ardis Rovelstad, seconded by Carolyn Sudar and carried to approve the mailing of the proposed budget.
Budget Meeting is scheduled for November 7, 2006; Annual Meeting is scheduled for November 14, 2006. The first meeting notice and the budget meeting notice will be mailed on September 15, 2006.
Motion, made by Ardis Rovelstad, seconded by Carolyn Sudar and carried to approve the dates for the budget and annual meeting.
Cash Flow Reserves:
President Ray Biggart discussed briefly his intentions to draft an amendment, which will be submitted to the attorney for review, on the Cash Flow Method of accounting for the reserve account.
President Biggart will also draft a letter from the Board of Directors, to the owners of the association, explaining the method of Cash Flow accounting before the amendment is sent out.
Board of Directors Meeting
July 26, 2006
There being no further business a motion to adjourn was made by Norm Moffitt, seconded by Carolyn Sudar and carried.
The meeting was adjourned at 6:50 p.m.
Minutes not Approved.